Hp officejet 7110 service manual pdf

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Be careful not to use too much or too little paper. After you review this procedure, see tips for loading other types of paper in the main tray on page 22 andload envelopes on page 20. Note: If you have the lower paper tray installed, and it is set as the default paper tray, make sure that you select the upper main paper tray if you are printing on photo paper. For more information about how to open the EWS, see Embedded web server.

The print carriage moves to the center of the unit. NOTE: If your cartridge is still under warranty, contact HP support for service or replacement. For more information, see load originals on page 17. Adjust the paper-widthguide against the envelopes be careful not to bend the envelopes. Use HP paper for optimum print quality. If any cartridges have leaks, contact HP support. The default setting for No Answer Redial is No Redial. If you choose to print with a non-HPink cartridge, you may not know when the cartridge is running low or empty. Press the Power button to turn on the printer. The implementation was written so as to conform with Netscapes SSL. You can take the tour immediately after installing the HP Officejet software, or to take the tour at any time, do the following: 1 Double-clickthe HP Officejet 7100 Series shortcut on the Windows desktop.

You may also see front-paneldisplay messages that indicate when individual printheads need to be replaced. Make brightness and contrast adjustments when faxing and copying. Normal copies faster than Best. If you choose to continue printing with an ink cartridge that has had its Ink Level Gauge disabled, you will not know when the cartridge is running low or empty.

HP Officejet 7110 User Manual - Keep fluids away from the interior of the unit as well as the front panel.

No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-PackardCompany. Portions Copyright © 1989-2001Palomar Software Inc. The HP OfficeJet 7100 Series includes printer driver technology licensed from Palomar Software, Inc. Apple, the Apple logo, Mac, Mac logo, Macintosh, and Mac OS are trademarks of Apple Computer, Inc. Publication number: C8380-90183First edition: September 2001 Printed in U. Intel ® and Pentium ® are registered trademarks of Intel Corporation. Hewlett-Packardassumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. The Hewlett-PackardCompany shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes. It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first. To prevent fire or shock hazard, do not expose this product to rain or any type of moisture. Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock. WARNING: potential shock hazard 1 Read and understand all instructions in the setup poster. If you do not know whether the outlet is grounded, check with a qualified electrician. Refer servicing to qualified service personnel. Make sure you use the correct poster for your operating system Windows or Macintosh. Product Tour The tour provides a brief introduction to the HP Officejet and X its capabilities, so you can start using it immediately. You can take the tour immediately after installing the HP Officejet software, or to take the tour at any time, do the following: 1 Double-clickthe HP Officejet 7100 Series shortcut on the Windows desktop. It also provides detailed information on topics ranging from paper types to using other programs with your HP Officejet. For Macintosh users: Go to the Director, click Tools, and then choose View Onscreen Guide. Reference Guide This printed Reference Guide contains information on using X X your HP Officejet and provides additional troubleshooting assistance for the installation process. Support and The printed Support and Specifications booklet provides X X Specifications information for your HP Officejet, including how to order booklet supplies and accessories, technical specifications, support, and warranty information. Troubleshooting To access troubleshooting information, go to the Director, X help click Help, then choose Troubleshooting. Troubleshooting is also available via the Help button that appears on some error messages. Internet help and If you have Internet access, you can get help from the X X technical support HP website at: www. To access the Readme file, do the following: For Windows: go to the Windows taskbar, click Start, point to Programs or All Programs XP , point to Hewlett-Packard, point to HP Officejet 7100 Series, and then choose View the Readme File. For Macintosh: go to the HD:Applications:HP Officejet Software folder. Dialog-boxhelp For Windows: Clicking Help in a dialog box displays X information about options and settings within the dialog box. To get help while working in a dialog box, click Help. Accessories guide The Accessories guide provides information on attaching and X X setting up the HP 250-sheetplain paper tray, as well as how to load paper into it. It also includes information about the two-sidedprinting accessory. Even if you do not connect your HP Officejet to a computer, you can use the front panel to copy, print photos, or fax documents. You can change a wide variety of settings using the front-panelbuttons and menu system. This is not a comprehensive tutorial; its purpose is to familiarize you with the front panel and the different buttons. It should take about ten minutes to complete the tutorial, after which you can experiment on your own. Note: We highly recommend that you take this tutorial before you start using your HP Officejet for daily tasks. Review the table of contents or the index to find out about the other front-paneltasks covered in this Reference Guide. You should install the HP Officejet software before connecting the HP Officejet to the computer. If you need more information, see load paper on page 19. You will use this image for tutorial activities. You will use it for tutorial activities. Right side of the front panel showing the shared buttons and front-paneldisplay, the Copy area, and the Scan area Set the copy quality. Choose the number of copies. Select a currently displayed menu Reduce or enlarge a copy. Select a specific software program Scroll through settings to scan to, or a computer, if on a options. Access special copy features, such as Fit to Page, Mirror, Choose the paper type and MarginShift, or Poster. Stop a job or exit a menu. Make brightness and contrast adjustments when faxing and copying. Top edge of original 2 In the Copy area of the front panel, press Start Copy, Color. If you had wanted to save the picture to the computer, you would have pressed Start Scan. If you had wanted to fax the picture, you would have pressed the Black or Color button in the Fax area. For this tutorial, you will continue making a copy. The default is a single copy. Pressing the Start Copy, Color button on the HP Officejet automatically prints one color copy of the picture on the glass. If you had pressed the Start Copy, Black button, the HP Officejet would have made a single grayscale copy of your color picture. The HP Officejet makes two black and white copies of your picture. Notice that you did not have to do anything else but select the number of copies and press a start key. Now you will change an additional setting before making more copies. Custom 100% appears in the front-paneldisplay. Use this option to reduce or enlarge your picture. The HP Officejet prints three color copies of your picture, reduced by 50%. If you do not do anything else with your HP Officejet, the settings that you adjusted will return to their default settings within two minutes. The number of copies returns to one and the copy percentage returns to 100%. Next you will use one of the Special Features options to enlarge your photograph. A copy of your picture is printed, which fills the whole page. Next, you will review the automatic document feeder. In the next part of this tutorial, you are going to make a fast copy of your two or three-pagedocument. A message appears on the front-paneldisplay indicating that the originals are loaded. The documents are fed through the ADF and are quickly copied. Next, you will review the Menu button. The first submenu appears, which depends on what model of HP Officejet you have. The submenus are as follows: — 0:Photo Card some models — 1:Copy Setup — 2:Fax Functions — 3:Print Report — 4:Speed Dial Setup — 5:Basic Fax Setup — 6:Advanced Fax Setup — 7:Status and Maintenance — 8:Network Setup if network hardware is installed, advanced users only Some options are available only on certain models of your HP Officejet. This selects Status and Maintenance, then selects the Check Ink Level. The ink supply levels for both the black ink cartridge 14 and the tri-colorink cartridge 14 appear in the front-paneldisplay. This concludes the brief tutorial. Review the rest of this Reference Guide to find out how to make other changes and use other features. It will remain at the most recent setting until changed. Inserts a pause hyphen when in the dialing state. You can also enter text using the keypad. The menus that are available depend which model of the HP Officejet you have. This button can be used in conjunction with the arrow keys or the keypad to make additional copies. The original may be fed from the automatic document feeder ADF or placed on the glass. You must configure the Scan To list using the HP Officejet software on the PC prior to using this feature. Available only if you have the two-sidedprinting accessory and the automatic document feeder ADF. The main paper tray supports plain paper and specialty papers. If your HP Officejet has the 250-sheetplain paper tray, use this button to select both the paper type and the paper tray to use. The options are Normal, Fit to Page, Which Size? If no change was made to the Scan To destination, the image will be scanned to the HP Photo View Center Windows or HP Scan Window Macintosh if the HP Officejet software is installed. For Macintosh Users: Double-clickthe HP Director icon on the desktop. For Macintosh Users: Go to the HP Director, click Tools, and then choose View Onscreen Guide. The following figure shows some of the features available through the HP Director for Windows. After you accept the preview, the document is scanned into the text editing program that you have set up. Consult the legend for a brief explanation of a specific feature. You can also print and copy onto a variety of paper types, weights, sizes, and transparency films. It is important, however, that you choose the right paper and make sure that it is loaded correctly and not damaged. With this setting the HP Officejet prints significantly slower. To achieve 4800 Optimized dpi, you must select one of the following types of photo paper: — hp premium photo paper — hp premium plus photo paper, matte — hp premium plus photo paper, glossy — hp colorfast photo paper, glossy — hp photo paper — snapshot photo media, 4 x 6 Windows only — Other Photo Papers Windows only Note: All other paper types, including hp photo quality paper, matte finish and hp everyday photo paper, semi gloss, will print at 1200 dpi. For more information, see load paper on page 19 andtips for loading other types of paper in the main tray on page 22. Your HP Officejet automatically sets the Print Quality to Best. For more information, see load paper on page 19 andtips for loading other types of paper in the main tray on page 22. The Print dialog box opens. Your HP Officejet automatically sets the Quality to Best. Note: You must select Photo Paper from the Group list before you can access this option. For more information, see load paper on page 19 andtips for loading other types of paper in the main tray on page 22. The Print dialog box opens. Macintosh OS X 5 In the Paper tab, choose a type of photo paper from the Paper type list. Your HP Officejet automatically sets the Quality to Best. Note: You must select a type of photo paper from the Paper type list before you can access this option. Note: Many of the Special Features options, such as Which Size? For more information, see clean the glass andclean the lid backing on page 57. It is important to use the bottom-rightcorner when using the copy, fax, or scan feature. Tip: If you are copying from a transparency that is, your original is printed on transparency film , place a blank piece of paper on top of the transparency. Top edge of original 2 Close the lid. A message appears on the display indicating that the originals are loaded. There are specific considerations for loading certain types of paper, transparency film, and envelopes. After you review this procedure, see tips for loading other types of paper in the main tray on page 22 andload envelopes on page 20. For best results, adjust the paper settings each time you change paper types or paper sizes. For more information, see choose the paper tray and set the paper type on page 23. If you have the HP 250-sheetplain paper tray, you can load paper into both the main paper tray and the 250-sheetplain paper tray. If you have the 250-sheetplain paper tray, you should use it for plain paper only. Please refer to the Accessories guide that comes with the paper tray for information about installing the tray, loading paper, and adjusting paper-widthand paper-lengthguides. You must also have the two-sidedprinting accessory installed to use the 250-sheetplain paper tray. If you are using letterhead, insert the top of the page first. Be careful not to use too much or too little paper. Check that the stack of paper contains several sheets but is no higher than the top of the paperlength guide. Make sure that the paper stack lies flat in the main tray and fits under the tab of the paper-lengthguide. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows. Insert the envelope with the flap up and on the left, as shown in the illustration. Slide the envelope on the top until it stops. Adjust the paper-widthguide against the envelopes be careful not to bend the envelopes. Make sure the envelopes fit within the tray do not overload it. Consult the help files in your word processing software for details on how to format text for printing on envelopes. For best results, adjust the paper settings each time you change paper types and paper sizes. For more information, see choose the paper tray and set the paper type on page 23. Always load at least five sheets of regular paper in the main tray first, and then place the photo paper on top of the regular paper. To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them. Manually feed one sheet at a time, with the unprinted side facing down the blue stripe faces up. Legal-sizepaper Fully extend the paper-lengthguide and make sure that the main tray is pushed all the way in. Postcards Insert a stack of postcards with the print-sidedown into the main tray until only works with it stops. Line the postcards up on the right side of the main tray, slide the printing width guide up against the left side of the cards, and then slide the paper-lengthguide in until it stops. Do not insert labels one sheet at a time. Place the long edge of the photo paper against the right side of the with printing main tray, slide the paper-widthguide up against the long edge of the photo paper, and slide the paper-lengthguide in until it stops. If the photo paper you are using has perforated tabs, load the photo paper so that the tabs are closest to you. Insert first edge of paper into the main tray. Insert the first edge into the main tray until it stops, as shown in the illustration above. You should then change the paper type settings to ensure the best print quality. If you have installed HP 250-sheetplain paper tray, that paper tray is the default paper tray that is used for copying. If you load a different type of paper in the main paper tray, you need to not only change the paper type settings, but also specify the paper tray to use. You must also have the two-sidedprinting accessory installed to use the 250-sheetplain paper tray. You can change copy settings from the front panel or from the HP Director. When you change settings using the front panel, the copy settings are reset two minutes after the unit completes the copy. This selects Copy Setup, then selects Paper Size. To use the scan features, your HP Officejet and computer must be connected and turned on. The HP Officejet software should also be installed on your computer prior to connecting the computer to the HP Officejet. If your HP Officejet is connected to a network, you can scan to any of the computers that are on the network from the front panel or computer. The other computers on the network must also have the HP Officejet software installed. A scan of the original appears in the HP Image Viewer. When you have finished, click Accept. The HP Officejet does a final scan of the original and sends the image to the HP Photo View Center. For more information, see load originals on page 17. A scan of the original appears in the HP Scan Window. Select a destination, then click Send Now!. The HP Officejet does a final scan of the original and sends the image to the HP Workplace. The HP Officejet scans the document, launches the selected software program, and displays the scanned image in that program. For more information, see load originals on page 17. Press to scroll through the Scan To list until the desired scan-tosoftware program appears. The HP Officejet scans your original and displays it in the selected software program. Percentages may vary between models. Many copy features are available using either method. However, you may find that the software offers easier access to special copy features. All copy settings that you select on the front panel are reset two minutes after the HP Officejet completes the copy, unless you save the settings as the default settings. Best copies more slowly than the other quality settings. Normal copies faster than Best. The text is of comparable quality to the Normal setting, but the graphics may be of lower quality. Using Fast also cuts down on the frequency of replacing your ink cartridges, because it uses less ink. For more information about Special Features options, see perform special copy jobs on page 30 for information about using Fit to Page, Which Size? You can also enter a number using the keypad. The circle moves to the left or right, depending on the button you press. This selects Copy Setup, and then selects Color Intensity. The range of color intensity values appears as a circle on a scale on the front-paneldisplay. Use Photo for photographs or pictures to enhance light colors that may otherwise appear white. This selects Copy Setup, and then selects Enhancements. This includes changes to Copy Setup options in the menu system, as well as other Copy area settings. This selects Copy Setup, and then selects Set Copy Defaults. Your settings are saved. This copy setting causes the HP Officejet to print significantly slower. To copy using 4800 Optimized dpi, you must use hp photo paper or hp premium photo paper. If you have the HP 250-sheetplain paper tray, do not load the photo paper into that tray. For more information, seeload paper on page 19 andtips for loading other types of paper in the main tray on page 22. Note: You must select hp photo paper or hp premium photo paper in order to copy at 4800 Optimized dpi. Tip: To enlarge a photo automatically to a full page, press Special Features until Fit to Page appears, then press Enter. For more information, see below. If you have the HP 250-sheetplain paper tray, do not load photo paper into that tray. If you do not have the HP 250-sheetplain paper tray, the upper tray main tray is selected by default. Tip: To enlarge a photo automatically to a full page, press Special Features until Fit to Page appears, then press Enter. For more information, see below. This selects Copy Setup, and then selects Enhancements. Tip: Make sure that the glass is clean and the original has been placed in the bottom-rightcorner of the glass. You cannot use the automatic document feeder ADF for this feature. Original Fit to Page 1 Load the original on the glass. There are several common photo sizes available from the Which Size? After you select one of the available sizes, you may be prompted to select the number of copies that can be placed on the page if there is room for more than one. Some larger sizes do not prompt you for a number of images. Tip: If the number of copies of the photo on a single page does not come out as expected, try turning the original on the glass 90 degrees and start the copy again. The copied images will appear side by side on the page in a landscape format. You can use the automatic document feeder ADF to load the originals or place them directly on the glass. You cannot collate when making a 2 on 1 copy. Clipping may occur with legalsize originals. This feature can be used with the Two-SidedCopy button to make 2 on 1, twosided copies. Seemake two-sided copies on page 33. Two Originals Two originals on one page 1 Place the first original on the glass. If you are using the ADF, load both originals there. Original MarginShift 1 Load the original on the glass or in the ADF. Each step is a ¼-inch 6. Note: You can make two-sidedcopies automatically only if your HP Officejet has an HP two-sidedprinting accessory. The two-sided printing accessory is standard equipment with some models or can be purchased separately. You cannot make two-sidedcopies from legal-sizedoriginals loaded in the automatic document feeder ADF. The collate feature is available only on certain models. You must copy more than one original to use the collate feature. This selects Copy Setup, then selects Collation. If you turn the feature on, the front panel displays Collation On. Original Poster Tip: You can print a poster from a file on your computer. Tip: You cannot use the automatic document feeder ADF when making a poster. The option Poster 2 pages Wide appears by default. Tip: After you select the poster width, the HP Officejet adjusts the length automatically to maintain the proportions of the original. If the original cannot be enlarged to the selected poster size, an error message appears that tells you the number of pages wide that are possible. Select a smaller poster size and make the copy again. After you iron a transfer onto a T-shirt,the picture appears properly on the shirt. Original Iron-On Tip: We recommend that you practice applying a T-shirttransfer on an old garment first. Selecting this option automatically activates the Mirror function. After you take photos with your digital camera, you can print them immediately or save them directly to your computer. If your digital camera uses a photo card to store photos, you can insert the photo card into your HP Officejet to print or save your photos. Your HP Officejet has three different slots for photo cards. Your HP Officejet can read SmartMedia, CompactFlash, Secure Digital and Memory Stick photo cards. SmartMedia Memory Stick CompactFlash Secure Digital Note: You can use only one photo card in your HP Officejet at a time. Reading camera photo card... The light next to the card slot blinks green when the card is being accessed. When the HP Officejet is finished reading the card, another message appears showing the number of files found on the photo card. You can safely remove the card only when the light is off. If you are using Windows, you can save photos to your computer and view them in the HP Photo View Center. For the Macintosh, you can save the photos to your computer, then view them in the HP Workplace. Once saved, you can edit them, create photo collages or album pages — the possibilities are endless. When your HP Officejet is connected to a computer, you should save all the photos to your computer. This allows you to reuse your photo card. For Windows: files are saved by default in month and year folders depending on when the photos were taken. This selects Photo Card Functions, then selects Save Photos to PC. You can print images, send images by e-mailor fax, upload images to a website, or use images in printing projects with the HP Photo View Center. If you want to open the HP Photo View Center at a later time, open the HP Director and click the View Images icon, which is located in the middle of the Director window. In addition to adding text or other graphic elements to your saved photos, you can also use the Custom Print feature to print your photos in standard photo sizes, print an index page, print T-shirttransfers, banners, and posters. In fact, you can print photos from your photo card without being connected to a computer. You can print a proof sheet, all photos on a photo card, or selected photos. If your digital camera supports it, you can also print photos using the Digital Print Order Format DPOF. The file name, photo number, and date appear under each thumbnail. A proof sheet is a simple and convenient way to request and make prints directly from a photo card. You can use the proof sheet photo number to select which photos to print. This number may be different from the number associated with the photo on your digital camera. If you add photos to, or delete photos from your photo card, you will need to reprint the proof sheet to see the new photo numbers. See use a proof sheet on page 41 for information on what to do next with your proof sheet. At this point, you do not want to save the photos, but instead, choose an option to print the proof sheet. The proof sheet is printed. If you have more than 20 photos on the card, you can select the range of photos to be printed on the proof sheet. This selects Photo Card Functions, then selects Print Proof Sheet. If you have more than 20 photos on the card, you can select the range of photos to be printed on the proof sheet. This selects Photo Card Functions, then selects Print Photos. All photos on the card are printed. Photo number Date File name 1 Do one of the following: — If your card is already in the slot, press Menu, press 0, then press 4. This selects Photo Card Functions, then selects Print Photos. A comma is inserted automatically as the cursor advances to the right. As the bottom line is filled, the data entry field scrolls left to show the number as it is entered. The selected photos are printed. Consult your digital camera documentation to see if it supports Digital Print Order Format DPOF. This selects Photo Card Functions, then selects Print Photos. Use DPOF appears, press Enter. The proof sheet is scanned and photo prints are generated. Press Menu, 0, 3. You can also choose the type of border and frame you would like for your photos. Tip: Select only one option in each section of the proof sheet. Note: If you have the lower paper tray installed, and it is set as the default paper tray, make sure that you select the upper main paper tray if you are printing on photo paper. If you are printing on plain paper, you can print from either paper tray. This selects Photo Card Functions, then selects Scan Proof Sheet. The proof sheet is scanned and the HP Officejet prints the photos you specified on the proof sheet from the paper in the upper tray. Note: By default, your HP Officejet prints a report only if there is a problem with sending or receiving a fax. A confirmation message indicating that an item was successfully sent appears briefly on the front-paneldisplay after each transaction. If you need printed confirmation that your faxes are successfully sent, seeprint reports on page 48 for information about report options. See the illustration that follows to reacquaint yourself with the buttons in the Fax area of the front panel. For more information, see load originals on the glass on page 17 andload originals in the automatic document feeder on page 18. Note: You must use the automatic document feeder ADF for multi-pagefaxes. Press 1 for Yes or 2 for No. If you press 1 for Yes, the document is scanned from the glass. If you press 2 for No, the front-paneldisplay message asks you to Load original in document feeder. After you load the document, the HP Officejet begins to send the fax. Using a speed-dialentry lets you send a fax by pressing just a few buttons. Speed dial entries do not appear unless you have set them up first. For more information on speed dialing, seeset up speed dialing on page 50. Tip: Alternately, if the speed-dialentry you want to use is in the first 10 entries, you can use one of the one-touch speed-dialbuttons. You can then press Start Fax, Black or Start Fax, Color immediately. If you attempt to send a color fax to a recipient who has a black-and-whitefax machine, your HP Officejet sends the fax in black and white. To ensure the best quality when sending faxes in color, we recommend that you use a color original rather than a color copy if possible. In addition, you cannot send a color fax to a group using the speed-dialfeatures. To fax in color to a group, send the fax from the computer. For more information, see load originals on page 17. If you send a fax from your computer, broadcasting lets you send it to an unlimited number of groups and individuals. If you use the front panel, you can select a single recipient or group. Using the computer to schedule a fax, you can schedule multiple faxes for different delivery dates and times. When the specified time is reached, your fax is automatically sent as soon as a connection can be made. For more information, see load originals on page 17. This will select Fax Functions and Send Fax Later Black Only. If you selected 1, the document is scanned to memory and is sent at the selected time. If you select 2, a message may appear reminding you to Load the original before the send time if your documents are loaded in the ADF, you will not see this message. This selects Fax Functions and Send Fax Later Black Only. The control panel displays Scheduled Fax in Memory and the scheduled time and fax. Your HP Officejet is automatically set to receive and print received faxes unless you have turned the auto-answerfeature off. If you receive a legal-sizefax and your HP Officejet is not currently loaded with legal-sizepaper, the unit automatically reduces the fax so that it fits on the paper that is loaded, unless you have disabled the automatic-reductionfeature. Confirm this by making sure the green light next to the Auto Answer button is turned on. If the light is not on follow the instructions below. This disables the automatic answering feature. Wait for the fax tones, then hang up the telephone. You can also manually print reports as you need them. Note: Reports must be printed on letter or A4 paper sizes only. Before you begin printing reports, make sure the letter or A4 paper is loaded in the main paper tray. For information on loading paper, see load paper on page 19. This selects the Print Report menu, then selects the Automatic Reports Setup option. This selects the Print Report menu. The default setting for Busy Redial is Redial. The default setting for No Answer Redial is No Redial. The number of redial attempts is 5 times. This selects the Advanced Fax Setup menu, then selects the Busy Redial option. The ring volume is the volume of the phone rings. The speaker volume is the level of everything else, such as the dial and fax tones. The default setting is Soft. This selects the Status and Maintenance, then selects the Ring and Beep Volume option. You can create up to 130 individual and group speed-dialentries varies by HP Officejet model. You can use speed-dialentries only from the front panel. This selects the Speed Dial Setup menu, then selects the Individual Speed Dial option. The first unassigned speed-dialentry appears on the display. Tip: To enter a two-secondpause within a number sequence, press Symbols repeatedly until a dash appears. For more information, see enter text on page 52. You can include only individual speed-dialentries. This selects the Speed Dial Setup menu, then selects the Group Speed Dial option. Press Enter to select it. Press 1 to create a new group. The first unassigned number appears. Press Enter to select it. The selected number and corresponding name appear on the display. For more information, see enter text on page 52. When a fax is transmitted, the current date and time are printed along with the fax header. The date and time format is based upon the language and country setting. Normally the computer software sets the date and time automatically. This selects the Basic Fax Setup menu, then selects the Date and Time option. The underline cursor presented initially beneath the first digit advances automatically to each digit after, each time you press a button. The time prompt automatically appears after you enter the last digit of the date. The new time and date settings appear on the front panel. If you need to change it, you can use the Fax Setup Wizard from the HP Director, or you can follow these steps to enter your name and fax number from the front panel. Note: In Hungary, the subscriber identification code fax header can be set or changed only by authorized personnel. For more information, contact your authorized HP dealer. This selects the Basic Fax Setup menu, then selects the Fax Header option. ABC These letters correspond to this number, and so on. The first letter of a word is set to uppercase automatically. Again, press multiple times until the correct letter appears. When your HP Officejet runs out of memory to store faxes, it will not receive any more fax calls until the stored faxes are printed. Reprint Faxes in Memory enables you to reprint a fax stored in memory. For example, if your ink cartridge runs out of ink or paper becomes jammed when printing a fax. This option prints all faxes in memory; press Cancel to stop printing faxes you do not need. This selects the Fax Functions menu, then selects the Reprint Faxes in Memory option. The faxes are printed from memory. Then set the Rings to Answer setting on the HP Officejet to a number greater than the rings to answer setting for the answering machine. Fax tones indicate that the HP Officejet is prepared to receive the incoming fax. You should then hang up the receiver. When the HP Officejet is set to receive faxes manually, you must be available to respond to the incoming call or your HP Officejet cannot receive faxes. See receive a fax on page 48 for more information. Perform these maintenance procedures as necessary. Do not use abrasives, acetone, benzene, or carbon tetrachloride on the glass; these can damage it. Do not place liquids directly on the glass. They may seep under it and damage the unit. Do not use paper-basedwipes as these may scratch the backing. The interior of the unit does not require cleaning. Keep fluids away from the interior of the unit as well as the front panel. Use the illustration below, and make sure the tray snaps into place. To ensure the best print quality from your HP Officejet, you well need to preform some simple maintenance procedures, and when prompted by a front-panelmessage, replace the ink cartridges or printheads. This report provides useful information about both your ink cartridges and your printheads, including status information, installation and expiration dates, and ink levels. It is useful to know the ink cartridge expiration dates, so you can purchase replacements before that date. This selects the Print Report menu, then selects Self-TestReport. A self-testreport is printed for your HP Officejet, which may indicate the source of any problems you may be having. For example, you may notice that one color does not print evenly across the page, which may indicate a problem with the corresponding printhead. This selects the Status and Maintenance menu, then selects the Check Ink Level option. A message in the front-paneldisplay lets you know how much ink you have left, for both black 14 and tri-colorink 14 cartridges. You should perform this procedure only if you see problems with color tints, such as noticeably incorrect flesh tones. This selects the Status and Maintenance menu, then selects the Perform Color Calibration option. A Color Calibration report is printed. Printhead handle Printhead tower Copper contacts Ink nozzles Plastic tape Do not touch the copper contacts, the ink nozzles, or the printhead tower. If the error message still appears, continue with the following steps. The print carriage moves to the center of the unit. Pull the printhead handle upward 5 If there is plastic tape on the failed printhead, remove the plastic tape. Do not touch the printhead tower, and do not remove the printhead handle. Snap the latch into place, then close the print carriage access door. You may also see front-paneldisplay messages that indicate when individual printheads need to be replaced. See the Support and Specifications booklet for information on ordering replacement printheads. The print carriage moves to the center of the unit. To avoid damaging the printer, remove a printhead only when a replacement is available. If a printhead is removed without being replaced: — Close the print carriage and the print-carriageaccess door. Pull the printhead handle upward 4 Remove the new printhead from its packaging and, being careful to touch only the black plastic, gently remove the plastic tape. Do not touch the copper contacts, the printhead tower, or the ink nozzles. Printhead tower Copper contacts Ink nozzles Plastic tape removing the plastic tape from the printhead 5 Match the color on the top of the printhead to the color on the printhead carriage. Do not touch the printhead tower, and do not remove the printhead handle. Snap the latch into place, then close the print carriage access door. A page prints to confirm alignment. You can discard or recycle this page. If the page does not appear, see the Troubleshooting help, which you access from the HP Director. Release button Copper contacts Plastic tape Do not touch the copper contacts, and hold the cartridge away from you as you remove the plastic tape so the ink does not spill on you or your clothing. If you ignore the messages and do not replace the ink cartridges, eventually the HP Officejet will stop working completely to avoid damaging the printheads. See the Support and Specifications booklet for information on ordering replacement ink cartridges. The print carriage moves to the center of the unit. To avoid damaging the printer, remove an ink cartridge only when a replacement is available. If an ink cartridge is removed without being replaced: — Close the print carriage and the print-carriageaccess door. Hold the cartridge away from you as you remove the plastic tape so the ink does not spill on you or your clothing. Do not touch the copper contacts. Note the color bars on the print carriage. The ink-cartridgelabel should be face-upafter the cartridge is inserted. Color bars place the ink cartridges into their respective slots on the left and right 5 Close the print-carriageaccess door. Aligning the printheads ensures highquality output. Printhead alignment is a two-stepprocess that requires two sheets of plain white paper. An alignment pattern will be printed on each page. The first page is automatically calibrated for you as it prints. You then calibrate the second page manually by using the scanner glass not the ADF. Note: If your HP Officejet has both upper and lower input trays, the white paper must be loaded in the upper tray. This process may take several minutes. You can recycle or discard the first alignment sheet. When 4800 optimized align complete displays, the alignment process is complete. Verify the following items: — Make sure that you have removed the nozzle tape from all printheads. Do not use special, photo, odd-sized,color, or previously marked paper. If necessary, reload the paper in the input tray. If an error occurs after you scan the second alignment page, verify the following items: — Be sure that you are using the Instructions to Perform 4800 Optimized DPI Alignment page when performing the scanning process. The alignment page should be placed on the front, right corner of the glass. The scan will fail if the page is positioned improperly or placed print side up. If necessary, reload the paper in the input tray. After correcting the problem, restart the alignment process. Do not clean printheads unnecessarily. This wastes ink and shortens the life of your printheads. This selects the Status and Maintenance menu, then selects the Clean PrintHeads option. If copy or print quality still seem poor after you clean the printheads, replace the printhead that is affected. Do not remove both ink cartridges at the same time. Remove and clean them one at a time. Be careful not to get ink on your hands or clothing. The print carriage moves to the center. It is very important that you disconnect the printer from its electrical power source before touching the ink cartridge contacts. Electrical shock or severe damage to the printer can occur if you touch the contacts while there is electrical power to the printer. Do not use the On button to turn the printer off. If necessary, moisten the cloth with one drop of water. Because you removed an ink cartridge from its holder, the HP Officejet needs to align the printheads. A page is printed to confirm alignment. Do not remove all printheads at the same time. Remove and clean them one at a time. Be careful not to get ink on your hands or clothing. The print carriage moves to the center. It is very important that you disconnect the printer from its electrical power source before touching the printhead contacts. Electrical shock or severe damage to the printer can occur if you touch the contacts while there is electrical power to the printer. Do not use the On button to turn the printer off. If necessary, moisten the cloth with one drop of water. Clean only the copper contacts in the front of the printhead, and wipe upwards only. Do not clean the ink nozzles on the under side of the printhead. They can become damaged or clogged by this type of cleaning. Snap the latch into place, then close the print-carriageaccess door. After cleaning the contacts, you should align the printheads. This selects the Status and Maintenance menu, then selects the Align PrintHeads option. A page prints to confirm printhead alignment. You can either discard or recycle this page. If the page does not appear, see the Troubleshooting help, which you access from the HP Director. See the Support and Specifications booklet for information on ordering replacement ink cartridges and printheads. Damage that results from modifying or refilling HP ink cartridges or the use of non-HPink is specifically excluded from the warranty coverage for the printer and printer supplies. If you choose to print with a non-HPink cartridge, you may not know when the cartridge is running low or empty. Printing with an empty ink cartridge may seriously damage the printheads. If you use the override sequence described below, you will disable the Ink Level Gauge for your ink cartridge. If you choose to continue printing with an ink cartridge that has had its Ink Level Gauge disabled, you will not know when the cartridge is running low or empty. Printing with an empty cartridge may seriously damage your printheads. Damage that results from continued use of an ink cartridge with a disabled Ink Level Gauge is not the responsibility of Hewlett-Packard. Damage that results from the use of non-HPink is not the responsibility of HewlettPackard. The Ink Level Gauge is automatically reset when a different ink cartridge is installed in the printer. Overriding the Ink Level Gauge does not affect ink cartridge expiration dates. The printer cannot use an expired ink cartridge. Follow these steps to override the Ink Level Gauge: to override the ink level gauge for the black ink cartridge 1 Press and at the same time, then release. Always install an ink cartridge before performing an Ink Level Gauge override. Choosing to restore your factory defaults restores all settings, except copy settings, speed-dialentries, date, and fax header information. You can perform this process from the front panel only. The factory default settings are restored. If you need to reset either the country or the language, use the following procedure. The following table lists the available language codes. Code Language 11 English 12 Espanol 13 Francais 14 Deutsch 15 Portugues 16 Nederlands 17 Italiano 18 Dansk 19 Suomi 20 Norsk 21 Svenska Tip: If you accidentally choose the wrong language and are unable to read the front-paneldisplay, simply follow the first 3 steps using the keypad to choose the correct language. You may also consider printing a Self-Testreport to identify the country and language that have been selected. This selects the Status and Maintenance menu, then selects the Set Country and Language option. For example: for English, you would enter 11. For example: for USA, you would enter 10. You can confirm the country and language by printing a Self-TestReport. When the HP Officejet has not been used within that specified period, it turns the bulb off to preserve power and displays Power Save On in the front-paneldisplay. You can exit this mode by pressing any button on the front panel. Your unit is automatically set to enter power-savemode after 12 hours. Follow these steps if you want the HP Officejet to enter this mode earlier. This selects the Status and Maintenance menu, then selects the Set Power Save Mode Time option. The standard installation instructions are provided in your Setup Poster, which you should keep for later use. To access the guide for Macintosh, go to the Director, click Tools, and then choose View Onscreen Guide. After the cable is connected properly, turn your HP Officejet off and then on again. For more information, see remove and reinstall your hp officejet software on page 79. If the Fax Setup Wizard does not appear Follow the instructions explained above. If the New Hardware Message appears Windows 98, 2000, XP, or ME If you set up your HP Officejet and connect it directly to your computer before you install the software, you may encounter one of the following messages: chapter 9 To avoid errors, install the HP Officejet software before you connect the HP Officejet to your computer. If the Add New Hardware Wizard or Found New Hardware Wizard dialog box appeared and you clicked Next or OK, do the following: 1 Press Esc to exit. If the previous version installed message appears If you receive a message that you have a previously installed version, you will not be able to finish installing the HP Officejet software. You will have to uninstall the previously installed version in order to install the HP Officejet software. Automatic discovery allows you to select from a list of printers on your network. Manual setup allows you to type in the network IP address to access the desired printer. A list of available printers appears in the Network Devices dialog box. OR To set up manually: — Click the Create button. Simply attach your parallel printing cable to the parallel cable adapter and plug the parallel cable adapter into the port on the back of your HP Officejet. The parallel cable adapter should click into place when correctly attached. Note: Should you need to disconnect your parallel adapter from the HP Officejet, press the buttons found on the top and bottom of the adapter and pull the adapter straight out. You may need to disconnect the power cord to access the lower button on the adapter. Both computers must have the HP Officejet software installed. The list below shows the supported combinations of communication between the HP Officejet and your computers. You cannot mix platforms, that is, you cannot connect the HP Officejet to both a Windows computer and a Macintosh. Note: There can be up to 10 client computers on the network portion of the 200m print server connector and USB combination. Simply plug one end of the USB cable into the back of your computer and the other in the back of the HP Officejet. Do not use the phone cord that came with the HP Officejet for this purpose. That phone cord must connect connector 1 on the HP Officejet to the wall jack for your phone system. See the Setup Poster for details. If you are connecting a modem, turn off its fax-receivefeature. Be sure to remove them properly using the uninstall utility provided in the HP Officejet program group. Other programs that use these files may not work properly if the files are deleted.